How to speed up the quoting and estimation of a job

Most tradies take a great deal of pride in the work that they do, most of them having been operating for decades, honing their skills in order to perfect their craft and be able to perform fantastic quality work in next to no time comparative to your competitors. Meaning that not only are your customers far more satisfied with your work overall but also meaning that you can fit more jobs into your schedule as each one will eat into your schedule a little less every time. However there is one thing that will significantly slow down your work pipeline, and that is the estimation and quoting process that is obligatory in this consumer driven world we now find ourselves in. And like any process, this takes its own time.

The reason this usually takes so long is that the people commissioning the work will want to know that they are not only getting the best price possible for the work that needs carrying out but also because they want the best scope of work and another large part of this process is the customers want to be satisfied of the professionalism and work ethic of you company and that you are going to do the work that they have requested in the timeframe and price promised. And with good reason as many people have found themselves shorted on work and in cash by less than reputable builders who have diminished people’s overall trust in the industry. However there are ways to speed up this process in order for you to be even more efficient and potentially more accurate in your quotation. And we will take a look at a few of these different methods in this article.

Quote with more than one person

A single person, as good as a tradesman they may be, is only able to imagine what they would do, how they would do it and also what they would individually charge for their work. Often times also a single person quoting a job can either underestimate the time or complexity of what may seem like a simple task in the quotation phase that ends up turning into a veritable nightmare when it comes to the work itself. This is why two pairs of eyes on a quoting job is a far safer and more comprehensive way of distributing accurate and well thought through quotes to your customers. This can also help avoid oversight from a single workman as there is twice the potential chance for somebody to spot a problem or additional work that needs quoting for.

So pair up your teams (that includes yourself) when you go to issue quotation jobs and make sure that there are not only mixed personalities and methods in the teams but also that there are differing skill levels which will not only ensure that any mistakes that the uninitiated or greenhorn workman may miss out on that hopefully they would be able to pick up on and rectify before it becomes a massive problem for your company that you then have to go back and rectify all over again. So be smart, use a buddy system and make sure that as many people as possible have input on a quote when on site to avoid serious problems.

Estimation software

This kind of cutting edge and new technology that is (slowly) being incorporated into the time-honored and traditional trade of building. What many may think is merely an estimation of how much labor is put into a job, quotation is actually something far more complicated, whereby yes part of the cost is for labor, but what also must be calculated accurately is the cost and amounts of materials that are required to complete the work, the fuel and logistical fees that the company will be incorporating to get those materials and personnel to site every day to get the job done.

This would in days gone past be done almost exclusively from memory and by eye from their previous experience however, that always leaves room for human error and in this day and age to avoid this problem software companies have actually invented programs that can be used by tradesmen to give accurate and well calculated quotes to your customers, saving you time, effort and the risk of miscalculation or mistake on the quote. Please click the following link for more information about the different types of software for builders.